Administrative Assistant

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Department: Administrative Assistant

Location: Littleton, Colorado

U.S. Citizenship Required for this Position: Yes

Clearance Level Must Currently Possess or be Able to Obtain: Secret

Travel: Minimal, Local

Schedule: Salaried

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Description of Business Environment

Peace is often associated with passivity. At Rocky Mountain Scientific Laboratory, we associate peace with strength, courage, and action. We know that enabling peace to prevail is not for the faint of heart, which is why we built our company foundation on the core values of Integrity, Quality, Agility, and Grit. We pride ourselves in providing unequaled services and technologies in the field of applied energetics to our customers. Our experts possess extensive knowledge and capability in energetic materials and military systems enabling them to offer analytical characterization, modeling & simulation, design, system integration, prototyping, test engineering, and proof-of-concept production services covering a wide range of applications. Our strengths lie in our ability and relentless determination to get the job done quickly and affordably.

RMSL is an Equal Employment Opportunity (EEO), Affirmative Action employer and welcomes all qualified applicants. All qualified applicants will receive fair and impartial consideration for employment without regard to race, color, religion, sex, age, disability, veteran status, national origin or other legally protected status. An applicant with a disability or a disabled veteran can request reasonable accommodation to apply for one of our positions.

Specific Job Description

RMSL is a growth company with an opportunity for an administrative assistant to join the administrative team. This position will report to the Controller.

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Duties Include

Answers, screens, and forwards incoming phone calls to the appropriate team member

Welcomes visitors professionally by greeting, directing, and announcing them

Maintains security by following procedures and controlling access, monitoring the sign-in book, and issuing visitor badges

Maintains the telephone admin system and employee directories

Maintains office supply inventory and places restock orders as necessary

Maintains a safe and clean reception area

Maintains the cleanliness and orderliness of the conference rooms and prepares them for meetings and visitors

Maintains conference room supplies including refreshments for guests

Maintains the orderliness of the bathroom and kitchen areas, including restocking supplies

Receives and sorts daily mail/deliveries/couriers

Assists purchasing in receiving of shipments

Assists HR in morale initiatives

May assist accounting with travel booking or expense reports

Performs other clerical duties such as filing, copying, scanning, etc.

Orders food for company events/meetings

Assist in planning corporate events (quarterly)

Other errands as needed

Provides support for the administrative team

Other duties as required by management

Required Skills

• Must possess excellent interpersonal and communications skills, both written and verbal

• Ability to organize, multitask, prioritize and work under pressure

• Professional telephone etiquette

• Proficient with Microsoft Office Suite

Minimum Qualifications

• Professional appearance and demeanor

• Reliable personal vehicle to run errands

Preferred Qualifications

• High school diploma or equivalent

• Working experience in similar role(s)

• Associates Degree in communications, administration, business or another relevant field

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Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

We offer competitive compensation and a dynamic, team oriented, and fun environment. Some on-the-job training is provided; compensation and title contingent upon experience. 

Thank you for your interest in joining the RMSL team! Please submit your resume, cover letter, and a completed Employment Application to jobs@rmsl.net.  We also invite all applicants to voluntarily fill out the Voluntary Self-Identification Form CC-305. (Follow the links to the right for the necessary forms.)