Department: Administrative Assistant
Location: Littleton, Colorado
U.S. Citizenship Required for this Position: Yes
Clearance Level Must Currently Possess or be Able to Obtain: Secret
Travel: Minimal, Local
Description of Business Environment
Peace is often associated with passivity. At Rocky Mountain Scientific Laboratory, we associate peace with strength, courage, and action. We know that enabling peace to prevail is not for the faint of heart, which is why we built our company foundation on the core values of Integrity, Quality, Agility, and Grit. We pride ourselves in providing unequaled services and technologies in the field of applied energetics to our customers. Our experts possess extensive knowledge and capability in energetic materials and military systems enabling them to offer analytical characterization, modeling & simulation, design, system integration, prototyping, test engineering, and proof-of-concept production services covering a wide range of applications. Our strengths lie in our ability and relentless determination to get the job done quickly and affordably.
RMSL is an Equal Employment Opportunity (EEO), Affirmative Action employer and welcomes all qualified applicants. All qualified applicants will receive fair and impartial consideration for employment without regard to race, color, religion, sex, age, disability, veteran status, national origin or other legally protected status. An applicant with a disability or a disabled veteran can request reasonable accommodation to apply for one of our positions.
Specific Job Description
RMSL is a growth company with an opportunity for an administrative assistant to join the administrative team. This position will report to the Controller.
Answers, screens, and forwards incoming phone calls to the appropriate team member
Welcomes visitors professionally by greeting, directing, and announcing them
Maintains security by following procedures and controlling access, monitoring the sign-in book, and issuing visitor badges
Maintains the telephone admin system and employee directories
Maintains office supply inventory and places restock orders as necessary
Maintains a safe and clean reception area
Maintains the cleanliness and orderliness of the conference rooms and prepares them for meetings and visitors
Maintains conference room supplies including refreshments for guests
Maintains the orderliness of the bathroom and kitchen areas, including restocking supplies
Receives and sorts daily mail/deliveries/couriers
Assists purchasing in receiving of shipments
Assists HR in morale initiatives
May assist accounting with travel booking or expense reports
Performs other clerical duties such as filing, copying, scanning, etc.
Orders food for company events/meetings
Assist in planning corporate events (quarterly)
Other errands as needed
Provides support for the administrative team
Other duties as required by management
Must possess excellent interpersonal and communications skills, both written and verbal
Ability to organize, multitask, prioritize and work under pressure
Professional telephone etiquette
Proficient with Microsoft Office Suite
Professional appearance and demeanor
Reliable personal vehicle to run errands
High school diploma or equivalent
Working experience in similar role(s)
Associates Degree in communications, administration, business or another relevant field
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
We offer competitive compensation and a dynamic, team oriented, and fun environment. Some on-the-job training is provided; compensation and title contingent upon experience.
Thank you for your interest in joining the RMSL team! Please submit your resume, cover letter, and a completed Employment Application to firstname.lastname@example.org. We also invite all applicants to voluntarily fill out the Voluntary Self-Identification Form CC-305. (Follow the links to the right for the necessary forms.)